The petty cash book is a chronological record of petty cash expenditures. It requires all the same expenditure as the name suggests petty. This petty cash book is typically a ledger book rather than a computer record, which means that it is in the form of a ledger and ensures that every record that does not have expenditure is recorded. This book is part of the accounting department’s manual record-keeping system.
Petty cash is a small sum of money readily available for paying expenses that are too small to warrant writing a check or using a credit card. The departments of a company may have their petty cash fund. They use it to cover their petty expenses. Further, we will learn about the different types of petty cash books.
Different types of petty cash books:
A petty cash fund can be used to pay for office supplies, customer cards, flowers, a catered lunch, or to reimburse employees for expenses. Many small expenses you need to record on the proper accounting books. You can research more about the petty cash book format and get a gist about it. A petty cash book contains two types of entries.
1. Columnar Petty Cash Books
Many money columns in columnar petty cash books record daily expenditures. This Petty Cash Book has two sides: one for debit and one for credit. It contains columns, and whatever daily expenditures are in a particular company are recorded in this book.
The particulars of cash receipts and expenses are written together in a single column known as the particulars column. The dates of both debit and credit are written in the other column. The columnar petty cash books are maintained with care and regularly to ensure a proper record of the small expenses at the end of the month.
2. Imprest Petty Cash Book
The Imprest Petty Cash Book has many money columns on the credit side, one money column on the debit side, and a specific column and a date column, similar to the columnar or analytical petty cash book. Somewhere it is similar to the columnar petty cash book.
The head cashier provides a fixed amount of money to the petty cashier in advance for making expenditures for a specific period under this petty cash book system. There is a particular amount under which all the expenses must be covered and not more than that, and everything is calculated at the end. The petty cashier gives a particular statement to the head cashier regarding the different expenses incurred during the time.
Now you know the different types of petty cash books, but why is it necessary and beneficial to have a petty cash book? Petty cash books benefit large and small businesses in various ways. It’s a straightforward procedure. Petty cashiers handle all small transactions, allowing the main cashier to focus on the company’s significant transactions. Along with it, it also keeps track of all minor financial details and is ready to provide information as needed.